All procurement in Beerenberg will be done in accordance with guiding principles for procurement, ethics, human rights, sustainability and defined guidelines. This applies to all companies, production sites and anyone who carries out procurement on behalf of Beerenberg.

Our ambition is to work with suppliers to be able to deliver services and materials according to expectations at the right time, in the right place and at the right price.

We promote continuous improvement for the mutual development of opportunities and the supply chain.

Objective and transparent processes

Tender/Offer

Written offers must not be made to other personnel outside the purchasing department.

Product/supplier information can be discussed with suppliers without the involvement of purchasing.

Competitive bidding

All acquisitions must in principle be put out to competition (increase in value).

All contracts that are terminated must in principle be put out to competition.

Suppliers must not write the specification.

Equal treatment and transparency

All suppliers must be treated equally, receive information at the same time and be assessed based on objective criteria.

All questions and answers must be in writing and sent to everyone involved in the process.

All correspondence must be in writing.

The RFQ, specification, offer and evaluation must be documented.

Discrimination

The choice of supplier must be based on objective and non-discriminatory criteria.

The specification must be written in a way that promotes competition.

HSE, quality and sustainability

Procurement must be in accordance with guiding principles defined by internal standards, partners or authorities

Contract authorization and administration

Supplier Approval Levels

Each supplier will have a defined criticality rating.

The criticality level defines the minimum requirements for supplier approval.

Purchasing/SCM approves suppliers.

Approved supplier is not the same as preferred or prioritized supplier.

Contact person

Each contract must have, as a minimum, a contract manager or company representative.

Contract signing

Contract signing is governed by the company's authorization matrix.

Large contracts must be countersigned by a corporate lawyer.

Criticality assessment and approval levels

Suppliers are given a criticality assessment. Requirements are set for each level, including assessments, verifications or documentation that must be met in order to be approved as a supplier.

Please note that meeting the criteria does not automatically give you a place on the approved supplier list (Approved Supplier List, ASL). This is decided in the company's approval process.

Beerenberg has initiated a due diligence assessment of the supply chain based on the OECD's guidelines for responsible business behaviour. We recognize that human rights due diligence is an ongoing process, and we work to improve understanding, map risks and integrate and implement necessary improvements.

Supply Chain has incorporated a due diligence assessment process as part of the business covering aspects of HSE, quality and human rights. In addition to other governing ESG documentation and policy.

 

Identification and mapping of risks is continuously monitored against international standards.

  1. Human Rights: https://www.globalrightsindex.org/

  1. Integrity/Cooruption: https://www.transparency.org

  

Risk is addressed in a classification at several levels in the supply chain;

  • Acceptable
  • Moderate
  • Considerable

 

 

Where risks have been identified, we seek to prevent and reduce them through structured supplier follow-up.

All suppliers must focus on the basic foundations within HSE, quality and sustainability. This means acting in accordance with the guiding principles of defined guidelines and processes.

Supplier criticality level must sign Beerenberg's Supplier Declaration to work in accordance with our ethical guidelines and human rights policy.

All suppliers will be included in a system for structured follow-up where interaction between the parties is expected. The follow-up should contribute to good cooperation with the supplier, prevent misunderstandings and conflicts. Good communication will promote innovation which can contribute to new business opportunities.

We follow up suppliers on three levels:

  • self assessment,
  • supplier follow-up meetings
  • revisions.

Relevant documents: 

 

We segment our suppliers based on a set of criteria, type of material or service, consumption, risk exposure, country of procurement or supply chain.

Relevant suppliers must be qualified through tendering, pre-qualification and audits.

Our preferred qualification system is the Magnet Joint Qualification System, but Achilles JQS is also accepted.

If risks are identified for corruption or human rights issues, the company will consider an integrity assessment.

All deliveries must be packed and labeled in accordance with packing and labeling instructions. The shipment must be clearly marked with the PO number and the name of the installation or receiving location.

Oil and gas

We follow guidelines from other major players.